A good folder system means you can find anything in seconds, not minutes. Here's how to organize your Eden workspace so your files, links, and ideas are always easy to find.
Why Organization Matters
The average person spends significant time each week searching for files they know they saved but can't find. In Eden, you have an advantage: visual search lets you find content by describing it. But a solid folder structure makes everything faster — and helps you stay focused when you're doing creative work.
The goal is simple: any file should be findable in a few clicks or a quick search.
Creating Folders
There are three ways to create a new folder:
Click the
+button in the top left of your workspaceRight-click inside a folder and select New Folder
Hover over a folder in the sidebar and click the
+button that appears
Give your folder a clear, descriptive name.
You can also create folders inside other folders (subfolders) to build a hierarchy that matches how you work.
Folder Structures That Work
There's no single "right" way to organize — the best system is one that matches how you think and work. Here are three approaches that work well for Eden users:
1. By Project
Create a folder for each project or client. Everything related to that work lives in one place.
Best for: Freelancers, agencies, anyone juggling multiple distinct projects
2. By Content Type
Group similar items together, regardless of project.
Best for: Researchers, students, anyone who reuses content across projects
3. Hybrid Approach
Use top-level folders for major categories, then organize by project within each.
Best for: Teams, creators with ongoing + one-off work
Recommended Starter Folders
Not sure where to begin? Start with these three folders:
📁 Swipe File
Save inspiration here — social posts you love, videos with great hooks, articles with compelling angles. When you need ideas, this becomes your go-to resource.
Pro tip: You can search inside this folder or reference it in an AI chat when you need inspiration.
📁 Quick Notes
For fast ideas you don't want to lose. Rather than creating structured notes, just jot down thoughts here. If the folder gets large, ask AI to help you surface specific ideas.
📁 Active Projects
Whatever you're currently working on. Move completed work to an Archive folder to keep this space clean.
Folder Organization Tips
Keep It Simple
Limit folder depth to 2-3 levels. Too many nested folders makes things harder to find, not easier.
❌ Projects → Client → 2024 → Q4 → Campaign → Assets → Final → V2
✅ Projects → Q4 Campaign → Assets
Use Clear Names
Your future self should understand what's inside without opening it.
❌ Stuff, Misc, New Folder, asdfgh
✅ YouTube Research, Client - Acme Co, Newsletter Drafts
Date Strategically
If you have recurring content, consider adding dates to folder names:
Newsletter - Dec 2024Q4 2024 Campaign
Create an Archive
Don't delete old work — move it to an Archive folder. You might need it later, and Eden's search means you can still find it.
Review Periodically
Once a month, take 10 minutes to:
Move completed projects to Archive
Delete anything truly unnecessary
Check that your system still makes sense
Moving Items Between Folders
To move an item to a different folder:
Drag and drop — Click and drag the item to the destination folder in the sidebar
Right-click — Right-click the item and select "Move to..."
Searching Within Folders
You can scope your search to a specific folder:
Click on the folder you want to search
Use the search bar — results will only show items from that folder
This is helpful when you have a lot of content and want to find something in a specific project.
Using Folders with Canvas
When you create a Canvas for a project, keep it in the same folder as the project's other files. This way, everything related to that work is in one place.
Example workflow:
Create a project folder:
Q4 CampaignAdd your research (videos, articles, links) to the folder
Create a Canvas in the same folder
Drag items from the folder onto your Canvas
Connect them to AI chats and start working
See Canvas Basics for more on working with Canvas.
Common Questions
How many folders should I have?
Start small — 3-5 top-level folders is plenty. Add more as you need them. It's easier to add structure later than to maintain a complex system you don't use.
Should I use subfolders?
Yes, but keep them shallow (2-3 levels max). If you're creating deeply nested structures, consider flattening and relying more on search.
What if I have items that belong in multiple folders?
Put it in the folder where you'd most likely look for it. Eden's search will find it regardless of location, so don't stress about the "perfect" spot.
Can I share folders with team members?
Yes! Folders inherit workspace permissions. See Sharing & Collaboration for details.
How do I find something if I forgot where I put it?
Use Eden's visual search — describe what you're looking for, and Eden will find it across your entire workspace. That's the beauty of having everything transcribed and analyzed.
