Tables

Make a table

Where	How
On a board	Right-click the canvas and pick Create a table, or press Shift T.
In Library	Open the create menu and pick Create a table, or press Shift T.
Anywhere	Press ⌘ K (Ctrl K on Windows) and pick New table. Choose Library or a board.
In a document	Type / and pick Table view, Board view, or Calendar view under Tables.
In chat	Ask: "Make me a content calendar table with status and publish date."
iPhone, Android	Tap + and pick New table, or tap Start a table on Home.

A new, empty table shows Start with a template. Pick one, or click Build with AI and describe what you want to track. To reuse a table's columns, pick Save as template in its ⋯ menu. Your templates show up in that same list, and you manage them in Settings → Templates.

Add and edit rows

1. Click Add item at the bottom and type a name.
2. Press ⌘ Enter to save and start a new row right below.
3. Click the circle to mark a row done. Drag the six-dot handle to reorder.

To pull in something you already saved, open the chevron next to Add item and pick Add from library.

Link a row to a document

Hover a row's name and click @:

• New document from this row or New table from this row makes a new item with the row's name and opens it.
• Link an existing item… points the row at an item. The row takes that item's name.
• Add a related item… puts the item in a column as a chip. Your row name stays.

Once linked, the row's name belongs to the item. Rename it inside the item and the row follows.

Add columns

Click Add property in the bar above the table. Name the column and pick a type.

Type	Use it for
Text	Notes, scripts, anything typed
Number	Counts, prices, scores
Select	One choice from a list
Multi-select	Several tags
Status	A select that starts with Not started, In progress, and Done
Priority	A star rating
Date	Due dates, publish dates. Can repeat.
Checkbox	Yes or no
URL	A web link
Workspace item	A link to a document, file, post, or whole board
Read-only	Created, Platform, Likes, Views, filled in for you

To change an option's color or name, open a cell's list, hover the option, and click ⋯. Pick one of ten colors or Delete option. The change shows everywhere that option appears.

Deleted a column by mistake? Click Add property and use Restore deleted.

Repeat a task

1. Click a date cell and open Repeats at the bottom of the picker.
2. Pick daily, weekdays, weekly, every two weeks, monthly, yearly, or your own Every N days, weeks, months, or years.
3. Check the row off. The date moves to the next time and the circle clears.

The schedule doesn't slip if you finish late. For tasks that should count from when you did them, like watering plants, turn on Count from when it's done. The calendar shows faded previews of the days ahead.

Change the layout

Open Edit view in the table's top bar. From there you can pick a layout or add Filter, Sort, Hide fields, and Group by.

Layout	What it shows
Table	Rows and columns, like a spreadsheet
List	A to-do list: check circle, name, and a short trail of details
Board	Kanban lanes. Drag a card to another lane to change its status.
Calendar	A month grid by date. Drag a row to another day to reschedule it.

• Group by a date to get Overdue, Today, Tomorrow, This week, and Upcoming.
• Collapsing a group only changes your view, not anyone else's.
• Open All items and click New view to save a setup as its own view.
• To spread a wide table across the whole page, open the table's ⋯ menu and turn on Full width. It applies for everyone who opens the table.

Layouts never change your data. They are the same rows shown different ways.

Filter by date

Date filters understand today, tomorrow, and yesterday, so a saved view stays right every day.

To see	Filter
Due today	is on → today
Overdue	is before → today
Due this week	is in the next → 7 days
Nothing scheduled	is empty
Repeating tasks	repeats → Yes

Edit many cells at once

Click a cell and drag to select a block, like a spreadsheet. Then:

• Change one cell in the block and the change applies to every selected cell in that column.
• Press Delete to clear them all.
• Press ⌘ C to copy. It pastes into Google Sheets, Excel, or Numbers as rows and columns.
• Use the bar at the bottom to mark the rows done, duplicate them, or remove them.

Clear empties cells. Remove takes rows out of the table. To get a removed row back, right-click empty space in the table and pick it under Restore removed.

Keyboard shortcuts

Do this	Press
New table	Shift T
Save and move down	Enter
Save and move right (or left)	Tab (Shift Tab)
Save and add a row below	⌘ Enter
Move between cells	Arrow keys
Tick a checkbox	Space
Stretch a selection	Shift plus an arrow key
Select every row (full-screen table)	⌘ A
Clear a selection	Escape

On Windows, use Ctrl in place of ⌘.

Tables inside documents

A table in a document is the same table that sits in your Library. Edit it in either place and both update. Removing the block from the document never deletes the table.

You can also ask chat to "pull these posts out of my note into a table." It swaps the list for a live table and leaves your writing alone.

Tables on your phone

On iPhone and Android, tap + to add a row. Press return to save it and start the next one. The row card has Today, Tomorrow, and Next week buttons for quick dates, and Repeats under any date. Tap the sliders icon, then Add property, to add a column. To fill a Workspace item column, open the row and tap Link a board or item. Tap Change or the ✕ to swap or clear it.

Export

Open the table's ⋯ menu and pick Download .csv, or Copy as CSV to paste it somewhere.